1.0 Purpose
J&C Joel Ltd (“we”, “us”, “our”) is committed to protecting your personal data. This notice explains how we use your personal data when you apply for a job with us.
2.0 What personal data we collect
We may collect and use:
- Your name and contact details
- Your CV, cover letter, qualifications, skills and employment history
- Interview notes and assessment results
- Right to work information
- References (where relevant)
- Equal opportunities information (only if you choose to provide it)
- Background check information (where relevant and lawful)
3.0 How we use your personal data
We use your personal data to:
- Process and assess your application
- Arrange interviews and communicate with you
- Make recruitment decisions
- Verify your identity and right to work
- Comply with legal obligations
- Maintain recruitment records and improve our hiring process
4.0 Use of AI in recruitment
We may use AI-enabled tools as part of our recruitment process, for example to help:
- Organise and manage applications
- Search, filter, and rank CVs against role requirements
- Identify relevant experience and skills
These tools support our recruitment process, but final hiring decisions are made by
people. We do not use AI to make solely automated decisions that have legal or
similarly significant effects on you.
5.0 Our lawful basis for processing
We process your personal data because it is necessary for:
- Our legitimate interests in recruiting and hiring suitable candidates
- Compliance with legal obligations (including employment and immigration law)
- Taking steps before entering into an employment contract
- Your consent, where required (for example, for certain checks)
6.0 Who we share your data with
We may share your data with:
- Employees involved in recruitment
- Recruitment agencies (where used)
- HR and recruitment system providers
- Background screening providers (where applicable)
- Authorities where required by law
7.0 How long we keep your data
If you are unsuccessful, we will normally retain your data for [6 / 12] months after the
recruitment process ends, unless you consent to longer retention for future
opportunities.
If you are successful, your data will be retained as part of your employee record.
8.0 Your rights
You have rights under UK data protection law, including the right to request access,
correction, deletion, restriction, or to object to processing in certain circumstances.
You can also lodge a complaint with the Information Commissioner’s Office (ICO).
Contact us
If you have any questions about this notice or how we use your data, please contact:
HR
J&C Joel Ltd
Corporation St
Sowerby Bridge
HX6 2QQ
01422 833835